How can Idexcel AIDE solve Data Extraction Challenges for Public Sector Organizations?

AIDE for Public Sector Organizations

Data Extraction from documents has evolved significantly since the OCR days of the 1990’s. Several template-based approaches have been replaced with Artificial Intelligence and Natural Language Processing guided systems, offering intelligent data extraction from complex unstructured documents. Typically, Intelligent Data Extraction is a component of an overall Intelligent Automation strategy that combines various processes to give the organization a complete, automated end-to-end solution.

Idexcel’s new revolutionary framework, AIDE (Automated Intelligent Data Extractor) is an Artificial Intelligence (AI) powered Data Extraction solution that enables rapid processing/extraction of unstructured data from scanned documents, PDFs, handwritten forms, and images for financial operations, application processes, and any procedures requiring the intake of data in an unstructured format. With our AIDE solution framework, an enormous number of paper-based documents in different formats, varying layouts, and multiple languages are digitized into various formats that can be stored and analyzed more easily.

Our intelligent framework can identify data like a human would: quickly, accurately, and within unstructured documents. Whether extracting data from unstructured financial records, purchase orders, or government documents, our platform gets the job done quickly and accurately. Not only can we automatically extract information, but we can also output the data into a final destination of your organization’s choosing, enabling easier search capabilities. The AIDE framework is seamless and scalable, simple to operate, and easy to manage.

Idexcel’s AIDE Framework can extract data from the following unstructured documents especially for Public Sector Organizations (but not limited to):

  • Tax Forms
  • Grant Requests
  • Court Documents
  • FOI Request
  • Handwritten Text
  • Standard Forms (Census, Employment) and
  • Many more

Although the aforementioned documents are easily interpretable and differentiable by humans however, they are difficult for simple data extraction solutions to understand. Traditional OCR which works on a rules-based extraction approach is not a practical solution owing to the complex nature of its disparities and the features. This complexity in extraction increases further when the input has handwritten and multilingual text and content. As we are aware, automating a data extraction process is quite simple when all the documents have similar layouts. A simplified template-based approach can help in this case. In other cases, though these documents have similar layouts, the information within them may vary vastly. Idexcel’s AIDE helps process all these different documents at a much more precise and quicker rate.

Major Data Extraction Challenges posed by both manual and primitive Automation Tools in Public Sector Organizations solved by Idexcel’s AIDE:

  • Minimizes manual errors that compromise data integrity and improves accuracy rates to up to 95%
  • As the processing of data becomes easier, faster, and more accurate it eliminates the time and complexity of processing unstructured data
  • Eliminates both external/internal application compatibility issues that lead to more costs by integrating commonly used applications which helps develop a tailored integration process with unique applications.
  • With automation and powerful continuous learning, the processing time is reduced from days to minutes thereby eliminating manual workforce costs and resource management challenges.
  • AIDE framework scales easily to accommodate larger workloads at minimal or no additional costs helping get rid of the inability to scale during seasonal/event-driven influxes.
  • With AIDE, human worker burnout and exhaustion with manual and redundant tasks are overcome, as only minimal employee oversight is required to manage ongoing tasks.

Potential Benefits derived from using AIDE for Data Extraction:

Digital Transformation Starts with Data Extraction

Potential of Language Agnostic Data Extraction: By leveraging the power of Artificial Intelligence, AIDE can excerpt information from various physical documents across multiple languages. This is in turn very helpful for supporting, optimizing, and elevating processes in large multi-national corporations having multilingual workforce.

Considerable Time Savings: AIDE performs large volumes of data extraction at a faster rate with no compromise on efficiency and accuracy. This in turn allows Public Sector Organizations to focus their manual resources more into building meaningful services, innovation, and creative thinking.

Enhanced Data Quality: Idexcel’s AIDE captures the right data, reducing data errors and improving the overall quality of the data.

Easy Access to Data: Do away with the inconvenience of paper documentation and embrace the simplicity of organized digital data.

Improved Speed & Accuracy: With AIDE, there’s no need for error-prone manual data entry. Public Sector organizations can vastly improve the speed and accuracy of their digitization process using Idexcel AIDE, our intelligent and automated data extraction solutions.

Greater Security: Powered by AWS Cloud solutions, our framework adheres to strict security guidelines and the industry best practices.

Why Idexcel AIDE?

Every day, at every organization, at every level of management and operations, employees need to extract details from contracts, leases, tax forms, surveys, and other documents. The good news is that Artificial intelligence offers ways to perform these complex, integrated tasks far more efficiently. What we are talking about here is a decidedly less flashy and, at face value, more pedestrian use of Artificial Intelligence aimed at reducing costs and optimizing operations. Idexcel’s AIDE is a smart and intelligent data extraction framework that can process unstructured documents rapidly and digitize data from handwritten forms and papers. Besides, it can also perform unstructured data extraction from structured data such as financial statements information, extract information in Excel format, texts from image files, and extract tables from PDF documents.

The AIDE solution framework can execute data extraction from various paper-based documents in different formats, layouts, features, and languages. These documents are processed and digitized into various formats that can be analyzed and stored very efficiently. Built on top of Amazon Textract, a powerful machine learning tool, this smart solution’s storage, and security protocols are one of the best in the industry. In this way, previously inaccessible data are made available to anyone within a few mouse clicks.

Most organizations want to grow. It’s no big stretch to assume yours does, too. More satisfied customers, more revenue, more innovative ideas springing from the minds of employees. But growth for growths’ sake – as appealing is it may sound – is neither scalable nor sustainable. Without an intelligent automation strategy and the tools to back it up, there will come a tipping point at which your organization’s well-intended growth begins working against itself.

To know more about Idexcel’s AIDE, Schedule a Free DEMO

Digital Transformation Starts with Data Extraction

Digital Transformation Starts with Data Extraction

An Allied Market Research report published in March 2021 showed that digital transformation in the BFSI industry globally generated USD 52.44 billion in 2019. Between 2020 to 2027, it is expected to register a CAGR of 15.4 percent, reaching USD 164.08 billion by 2027.

The outbreak of Covid-19 has accelerated the adoption of digital transformation in the BFSI sector. For example, borrowers are now more inclined to upload the requisite documents onto an online application to apply for loans rather than visit the lenders in person.

An example of how Digital Transformation is changing the BFSI landscape

According to a report published by in 2020, banking would be purposeful, insights-driven, connected, and invisible by 2030. Soon, trust between the financial institutions and their customers would be indispensable for business success.

Unfortunately, an error-prone and time-consuming onboarding experience erodes this trust. According to Thomson Reuters, 89 percent of the surveyed corporate customers reported a poor KYC experience. As a consequence, 13 percent of them changed financial institutions.

Thankfully, digital transformation initiatives such as digital KYC can vastly improve customer experience in the banking sector. Instead of employing teams to verify and extract data, FinTechs and banks can use comprehension and data extraction tools to accelerate their paperwork. These tools can extract data and digitize documents from both structured and unstructured documents powered by machine learning and AI.

Achieve Digital Transformation Success with Idexcel AIDE

According to a report by, 2.5 quintillion bytes of digital data are globally generated in a single day. Therefore, organizations worldwide have to ensure that such large volumes of information are efficiently and accurately processed.

Digitization of data is the first step towards Digital Transformation. This means data extraction from the non-digital medium is the first step for Digital Transformation.

Digital Transformation Starts with Data Extraction

Handwritten forms and text-based documents were never designed for electronic workflows. As such, extracting information and converting the same into digital data poses inherent challenges. Traditional solutions such as OCR are often niche and do not offer widespread application benefits.

If the nature of the document to be converted has complex features and variations, a rule-based extracting information approach such as OCR is not feasible. In addition, multilingual content and handwritten text can make the digitization process even more difficult.

Idexcel AIDE is an intelligent and automated data extraction framework that can process documents rapidly. It can digitize data from handwritten forms and papers. It can also perform unstructured data extraction from structured information such as data from financial statements, extract data in Excel, texts from images or extract tables from PDF documents.

Just like humans, AIDE can execute data extraction from multiple formats, features, and layouts. In addition, it can process documents across numerous languages and digitize them into machine-readable formats that can be analyzed and stored efficiently. Using Amazon Textract, a powerful machine learning tool, AIDE’s storage, and security practices are the best that the industry has to offer.

Why AIDE Is A Good Tool For Data Extraction

  • Save Significant Time: AIDE can perform large volumes of data extraction at a rapid rate without compromising accuracy. This allows the organization to focus its manual resources on building meaningful services, innovation, and creative thinking.
  • Improve Accuracy And Speed: When humans perform data extraction and entry, they become error-prone and tedious. Using intelligent and automated data extraction solutions such as AIDE, organizations can vastly improve the speed and accuracy of their digitization process.
  • Enhanced Data Value: With fast and more accurate data in hand, organizations can make informed decisions and not miss market opportunities. This enables them to generate higher RoI from their data extraction processes.
  • Language Agnostic Data Extraction Power: Leveraging AI data extraction, AIDE can efficiently extract information from physical documents across multiple languages. This is very helpful if your company is a large MNC spanning multiple geographical locations and having a multilingual workforce.
  • Better Security: Powered by AWS cloud solutions, AIDE comes equipped with state-of-the-art security features. Your crucial and confidential business data is safe and well protected.

Accelerate your digital transformation and make your data extraction process more accurate using our AIDE framework.

Business Impacts of Data Extraction Solutions

The Current Digital Automation Climate

Digital disruption in the form of automation has caused a massive change across the globe that has affected all industries in various ways. AI-powered automation solutions reduce the time spent on repetitive tasks and offer massive benefits to stakeholders. Currently, the manual extraction of data from hundreds of documents, creation of spreadsheets for record-keeping from that data, and analysis to confirm a business outcome happens on a massive scale every day. It can be so time-consuming and frustrating, especially with the possibility of errors and duplications. If left undetected and uncorrected, these discrepancies can magnify into much larger issues downstream.

If these manual tasks could be accomplished in a fraction of this time by a digital resource, imagine how much time can be freed up for the most critical aspect to business success: human intelligence. More and more organizations are shifting from manual processes to solutions that leverage AI-powered data extraction tools that become more intelligent over time using ML (Machine Learning). Business executives are turning to AI to cut out repetitive tasks such as paperwork (82%), scheduling (79%), and timesheets (78%) (Source: PWC). By harnessing the power automation and ML, Idexcel data extraction solutions can identify, extract, and analyze data from all types of sources at phenomenal speed with tremendous accuracy.

How does AI fit in with Data Extraction?

It is extremely important for companies to have a strong, data-driven strategy in place as the foundation to build AI solutions on. Statistics reveal that businesses engaging in data-driven decision-making experience almost 6% growth in productivity. This reinforces the importance of understanding how smart data extraction can improve business operations. The challenge is that the actual process of mining and analyzing the essential data has become extremely arduous due to unstructured data. In fact, IDC projects that 80% of the total data will be unstructured by 2025, which will pose a challenge for organizations that are not properly prepared with a data strategy in place.


Data extraction using AI works in a self-sustaining way by training itself on billions of relevant data pieces, understanding formats, and evolving to optimize performance over time. Using NLP (Natural Language Processing), Deep Learning, OCR (Optical Character Recognition), and our customized proprietary framework, this solution delivers ready to use data for analysis to drive valuable business-critical insights.

Impact of AI-Powered Data Extraction in Banking and Financial Services

Banking and Financial services operations include processing millions of documents that are filled with both unstructured and structured data every day. These organizations must hire a huge and expensive workforce to complete the necessary data extraction, data processing, retrieval, and storage procedures. ML-powered solutions reduce this need to drive greater efficiency and productivity across multiple operational areas in the financial services and banking sector:

  • Speeding up the extraction of relevant information from mortgage documentation, contracts, financial reports, and other sources.
  • Accounting operations including AP & AR Statement Data Extraction
  • Payroll processing of timesheet reconciliation for Invoice creation and submission
  • Financial reporting to ensure compliance with regulations on contracts, applications, and other requisite documents.

The possibilities for applying this solution are endless. Supply chain management, retail, ‘marketing, insurance, and real estate are also key industries in which an Invisible Automation solution can be used to elevate operations.

Key Advantages of Data Extraction Solution

  1. Earn More Customer Loyalty: Loyal customers are the most significant assets for any organization. Taking considerate, data-driven steps to make the experience better for them fosters a positive and long-lasting bond based on trust.
  2. Accelerates Information Processing: Automation of manual and repetitive tasks like extracting data points from invoices and forms significantly accelerates the information processing procedures, resulting in faster information to be analyzed for stakeholders to make critical business decisions.
  3. Saves Significant Time: Time is one the most indispensable resources for any organization. In a world that is constantly bombarded with billions of data at a rapid rate, relying on the speed and accuracy of manual labor introduces operational vulnerability. Automation gives back time and energy to team members to focus on creative thinking, innovation, and building meaningful services.
  4. Cost optimization: With consumer demands, habits, and buying behavior shifting while the market competition increases, it has become exceedingly difficult to reduce costs. Manual extraction of data and unnecessary staffing will pose an even bigger challenge. Try a data extraction solution and you can get the same job done accurately, economically, and promptly.
  5. High Accuracy: Data extraction and data entry are highly error-prone tasks. Even if done with much diligence and precision, small mistakes are bound to happen. These small mistakes in thousands of documents might amplify into issues and future regret for the company. Also, you will end up jeopardizing the much-needed time and money to no avail. But by just using a data extraction solution, you can be assured of zero errors and prompt execution.
  6. Focus on Primary Objectives: Optimal productivity of employees is of paramount importance for any corporation’s prosperity. Forcing employees to perform monotonous and exhausting tasks, which provide no real value to the company, lowers their productivity and enthusiasm drastically. This also reduces job satisfaction and will slowly but surely, negatively impact the company. Incorporating automation will remove this unnecessary burden from the employees’ shoulders while enhancing productivity. This will spare the much-needed time for employees to focus on more meaningful tasks. This will transform into a win-win situation for the employees and employers.
  7. Improve Data Accessibility: An intelligent and automated data extraction tool enhances the visibility of the incoming data, its storage, and retrieval, making it readily accessible whenever necessary. A survey by Forrester suggests a 10% increase in data accessibility can augment the net revenue by a whopping $65 million for a typical Fortune 1000 company.

In a time where consumers are changing the way they interact with companies’ digital infrastructures, it’s imperative to consistently transform your organization to equip it with the latest technology. Processes will continue to become automated, more intelligent, and enable human resources to focus on elevating product/service delivery and driving business success. By leveraging ML-powered AI with automation tactics, data extraction solutions can skyrocket productivity and churn explosive revenue at a fraction of the original time and costs incurred. Ready to get started building an elegant operational infrastructure to optimize resource allocation, reduce overhead costs, and establish a competitive edge? Get connected with an Idexcel expert today.